Job Posting - Constituency Assistant
Kristyn Wong-Tam is the City Councillor for Ward 13 - Toronto Centre: a fast-paced, high-intensity and always evolving downtown ward with over 120,000 residents, 14 dynamic neighbourhoods and five Business Improvement Areas.
This position is ideally suited for an energetic self-starter who is keenly interested in municipal government and politics and understands the importance of using a social justice and equity lens to city building.
We are looking for someone who likes working directly with community members, who likes to solve problems and who is well organized.
- Provides constituency outreach and strategic planning. Monitors current issues that may have an impact on the constituency.
- Undertakes research and analysis for the Councillor with respect to policy matters and divisional services/programs as they relate to constituency/public inquiries and concerns. Discusses the same with City staff for appropriate actions and response. Prepare responses. May be required to sign on behalf of the Councillor.
- Ensures that inquiries/concerns are addressed and records are maintained. Follow up on requests/inquiries made by the Councillor to City staff.
- Provides liaison between the Councillor, the Mayor, and other Members of Council and his/her staff, as well as City staff with respect to corporate initiatives, services, programs and issues affecting the Councillor and their constituents.
- Prepares and coordinates general presentation material and/or speeches for the Councillor when necessary.
- Ensures the Councillor is prepared with the required briefing material for meetings of Council, Committees, and other meetings.
- Develops and ensures maintenance of Councillor’s contacts through electronic database or other means. May be required to set up and maintain Councillor’s web page.
- Prepares, processes printing and distribution of constituency newsletters. Prepares articles, columns, and letters to the editor for local and mainstream print media.
- Arranges public meetings, meetings with constituents and other community events. Assists and/or represents the Councillor at meetings/events.
- Assists Councillor or represents Councillor at public hearing and appeals (e.g. Committee of Adjustment, Ontario Municipal Board, Workplace Safety Insurance Board, etc.) acting on behalf of constituents.
- Monitors the Councillor’s office budget and ensures that expenditures are controlled and maintained within approved limits. May be required to approve office expenditures.
- Maintains awareness of ward, community and city-wide municipal matters, and other matters affecting the municipality, the Councillor and their constituents.
- Maintains confidentiality with respect to issues involving the City and the Councillor, and adheres to the City’s Conflict of Interest Policy.
- Undertakes special assignments as requested by the Councillor.
Knowledge & Experience
- College diploma or University degree in a related field, or equivalent experience, with 1-3 years experience in communications, project management, or as a political staffer.
- Highly developed verbal and written communications skills with the ability to present complex information to a variety of audiences.
- Strong capacity for research, analysis and synthesis of detailed information.
- Understanding of the Toronto political landscape and pressing issues, such as housing, public health, transit, social services, equity and social justice.
- Knowledge of City of Toronto divisions, services and constituency reporting processes.
- Advanced knowledge of project management, relationship management and constituency services.
- Excellent time management and organizational skills.
- Ability to work with assignments demanding critical judgement, analytical thinking and creative problem-solving.
- Available to work evenings and occasional weekends as required.
- Ability to work within a fast-paced, highly collaborative environment and meet tight deadlines.
- Proficiency and experience working in a computerized environment.
The position is a fixed-term, full-time contract starting in September 2021 until November 2022 (the end of the Council term). We are working remotely temporarily due to COVID-19 but the position will be based out of City Hall.
Hours & Compensation: 35 hours per week, not including occasional evenings and weekends (which will be counted as lieu time).
Salary range: $39,603.20 – $74,874.80. This position includes full health and dental benefits.
Applications will be accepted on a rolling basis until the role has been filled.
Please send your resume and cover letter to [email protected] using the subject line “Application: Constituency Assistant” outlining why you are interested in the position as well as highlighting your relevant experiences.
We thank all interested applicants; however, only those candidates being considered for an interview will be contacted.